MC mails management
I know time management is a big issue in AIESEC but this one is more a professional than general problem. It's about checking the mails upon which I'm asking you guys for advice or how you do/did it.
The case is the following: Yesterday we had MC Meeting (which generally last the whole day (7hours)). So in that time you aren't able to work nor do your mails and the day after you have them all... Afterwards I've just sent 3 very important e-mails and read a few. Then I did personal stuff because it was right another long working for @ day.
Since I arrived 3 hours ago I'm just checking my mails - and you know what, I'm fkn damn not even done with all of them yet!!
Now as Alfredo would say I just think: GIMME A BREAK
and I do this post which I hope will help me to improve on that issue in the future.
Fact is that there is hell a lot of work to be done today, this week, always... and I cannot spend 3 hours every second day just reading and replying to mails. Just to make it very clear here, I'm talking about AIESEC mails, the once I receive from members, comunities and so on and not about personal mails (that's another topic).
3 hours is just too much I guess and the time that remains for doing other stuff becomes too little because of that. And I'm not even reading stuff about global initiatives, which would honestly really interest me but I just don't have the time to do so and follow a discussion. I'm only doing the important stuff!
So I'm asking you experienced guys out there what can I do about it?
What have you done to manage your work beside being done with your mails??
Not reading them cannot be a solution. Because you might miss some important points about what's going on in your country, in a LC or in personal manners of your VPs or members as well as MC team mates... Or when a topic comes up and you haven't read the bloody mail you're kind of out of the discussion and people go: what, you haven't read the mail?! - well sorry, but blabla...
Not replying isn't a solution either, otherwise people get pissed off if you don't do so.
Of course it takes me a bit longer to read mails cause the majority of them are in spanish and I'm not really fast in reading spanish but still that's not the biggest prob.
Well, I'd be very glad to hear some ideas from your side. How you've managed.
Or to finish off in the AIESEC languague: Please send me your GCP (good case practises)
Thanx already now
I appretiate a lot
The case is the following: Yesterday we had MC Meeting (which generally last the whole day (7hours)). So in that time you aren't able to work nor do your mails and the day after you have them all... Afterwards I've just sent 3 very important e-mails and read a few. Then I did personal stuff because it was right another long working for @ day.
Since I arrived 3 hours ago I'm just checking my mails - and you know what, I'm fkn damn not even done with all of them yet!!
Now as Alfredo would say I just think: GIMME A BREAK
and I do this post which I hope will help me to improve on that issue in the future.
Fact is that there is hell a lot of work to be done today, this week, always... and I cannot spend 3 hours every second day just reading and replying to mails. Just to make it very clear here, I'm talking about AIESEC mails, the once I receive from members, comunities and so on and not about personal mails (that's another topic).
3 hours is just too much I guess and the time that remains for doing other stuff becomes too little because of that. And I'm not even reading stuff about global initiatives, which would honestly really interest me but I just don't have the time to do so and follow a discussion. I'm only doing the important stuff!
So I'm asking you experienced guys out there what can I do about it?
What have you done to manage your work beside being done with your mails??
Not reading them cannot be a solution. Because you might miss some important points about what's going on in your country, in a LC or in personal manners of your VPs or members as well as MC team mates... Or when a topic comes up and you haven't read the bloody mail you're kind of out of the discussion and people go: what, you haven't read the mail?! - well sorry, but blabla...
Not replying isn't a solution either, otherwise people get pissed off if you don't do so.
Of course it takes me a bit longer to read mails cause the majority of them are in spanish and I'm not really fast in reading spanish but still that's not the biggest prob.
Well, I'd be very glad to hear some ideas from your side. How you've managed.
Or to finish off in the AIESEC languague: Please send me your GCP (good case practises)
Thanx already now
I appretiate a lot
posted by giogiovanni @ 6:52 PM
3 Comments:
At Saturday, July 29, 2006 4:10:00 PM ,
Cristina said...
Hola GIo! Bienvenido al mundo del MC una vez mas jejejeje Bueno, estos son los consejos que te puedo dar para que no te vuelvas tan loco:
1. Habla con el MC sobre que clases de mails se pueden enviar al correo mc@ec.aiesec.org
2. Anda a AIESEC.NET y en la parte de MY ACCOUNT hay una opcion para que desactives el envio de los Post de los foros virtuales. Si te interesa saber las respuestas de un foro haz click directamente en AIESEC.NET y no tengas las respuestas en tu mail porque eso te lo llena.
3. Sal de ciertas comunidades que ahora no son importantes para ti. No se cuantas comunidades tengas pero a veces los spams que se mandan llenan mucho el correo.
4. Mira el subject del correo y responde a lo que te parece urgente o relacionado contigo. Los LCs tambien a veces quieren escribirle a uno del MC y lo mas facil para ellos es enviarle el correo a mc@ec.aiesec.org en vez de la persona, asi que te recomiendo que mires el subject y si ves que no te interesa borra el mail o dejalo para mas tarde.
Espero que te sirvan estos correos
Cristina
At Saturday, July 29, 2006 9:22:00 PM ,
JuanCa said...
Another option apart from those Cristina told you is to use pop email accounts, dont read your emails online, download them to the pc in that way you can go through them easily, you can download them and clean your mailbox. There are some pop free software on internet to do so and you dont need an stable pc to do it. (in case you dont have a laptop with you)
At Sunday, July 30, 2006 9:56:00 PM ,
ivi said...
Hey Gio, it's been a while ;)
For me what helped is indeed starting using Outlook and not a web-based mail. Later on I've integrated my contacts, agenda there, and it really helps to keep an overview and track your time. Also, you can mark mails to follow up, etc. Good stuff if you actually learn how to use it. However, I dont know how it works with not having your own pc.
What else?
- start a day with reviewing what you have to do during the whole day, and not reading e-mails. At least for me it distracts me too much
- practice concise writing - long mails take time for others to read as well
- if it is a short question or something you can answer immediately - do it now, otherwise it gets harder when it piles up. Read-Answer, then continue with the next mail.
And don't worry - with time you will get better by itself, as your language will also improve, as well you will find out which e-mails are regular stuff, and answering them just becomes a habit so it's quicker.
Tell me if that helps!
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